Trevor Stewart Burton & Jacobsen Inc. (the "firm") firm previously amended this document on August 27, 2008, but reviews the content annually and amends it when appropriate. The firm reformatted and updated the material on March 14, 2011.
Trevor Stewart Burton & Jacobsen Inc. is committed to maintaining the confidentiality, integrity and security of personal information entrusted to us by our clients. We exercise the same care in dealing with a client's personal information as we would in dealing with our own.
The firm collects non-public personal information about our clients from the client, their brokers and their custodian, information such as names, mail and email addresses, telephone numbers and tax identification numbers, and information about transactions we affect with brokers for their account, such as brokerage confirmations and custodian statements. The firm does not disclose any non-public personal information about our clients to anyone, except as required by law or permitted by law to open or trade for their account.
Protecting Personal Information
The firm instructs all employees on the proper use of personal and account information to service accounts, including what information they may give out to third parties.
Every employee acknowledges receipt of the firm's Privacy Notice at the time of employment and annually thereafter.
The firm has physical and electronic safeguards to protect information, such as key entry systems and computer passwords.
The doors to the office are always locked. Guests are accompanied by an employee while on the premises. Client information not kept in our office is stored in a separate location in the building in a locked space. The office building has a security system requiring the use of key cards for access to any floor during and after business hours. All of the firm's computers are password protected. Backup copies of computer data are kept offsite by an officer of the firm. Employees must use a password to access the firm's computer network remotely.
All contracts with independent vendors having access to client information require adherence to the firm's privacy policies.
Disposing of Personal Information
The firm is required to maintain certain records for a period of years by the Securities and Exchange Commission. When that period ends or whenever other information is no longer needed, the firm properly disposes of confidential information by destroying that information. The firm instructs outside vendors who store confidential information to properly dispose of that information.